[Nmtriblibs] Two Accountant Openings at NM State Library

[Guinnee, Eli, DCA]

*Help us spread the word!*

New Mexico State Library<https://nmstatelibrary.org/> has two Accounting positions currently posted.  Please click the links below for full information and to apply.  Position details below.  Please contact State Librarian Eli Guinnee at eli.guinnee at dca.nm.gov<mailto:eli.guinnee at dca.nm.gov> with any questions.

Apply Now! Accountant and Auditor Supervisor<https://careers.share.nm.gov/psc/hprdcg/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=143079&PostingSeq=1> (DCA #4798)
This position is a Pay Band 70
$53,165 - $85,064 Annually
Location: Carruthers Building, Santa Fe
Review of applications will begin 4/19/2024

Apply Now! Federal Accountant Auditor-Advanced<https://careers.share.nm.gov/psc/hprdcg/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=143085&PostingSeq=1> (DCA #10115334)
This position is a Pay Band 65
$46,591 - $74,545 Annually
Location: Carruthers Building, Santa Fe
Deadline to apply: 4/19/2024

________________________________

Accountant and Auditor Supervisor (DCA #4798)

Agency
Department of Cultural Affairs
Posting End Date
05/05/2024
Job Posting Type
Continuous Job Opening
Job ID
143079
Location
Santa Fe
Full/Part Time
Full-Time
Regular/Temporary
Regular - PERM for State

Salary

$25.56 - $40.90 Hourly

$53,165 - $85,064 Annually

This position is a Pay Band 70

Posting Details
THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME.    APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.

Please visit us at www.nmstatelibrary.org<http://www.nmstatelibrary.org>

Created in 1978 by the New Mexico Legislature, the Department of Cultural Affairs represents New Mexico's dedication to preserving and celebrating the cultural integrity and diversity of our state. The Department oversees a broad range of New Mexico's arts and cultural heritage agencies. These include 15 divisions representing a variety of programs and services.
Why does the job exist?
This role oversees a three-person financial team that provides budget, procurement, contracting, grants, revenue deposits, and accounts payable support to all bureaus of the State Library for State and Federal Funds. It reports directly to the State Librarian and serves as primary liaison to Department of Cultural Affairs Administrative Services Division.
How does it get done?
Oversees the monitoring of expenditures and balances that adhere to statewide and agency specific budget/ finance policies. Guides staff to prepare annual budgets, prepare and submit monthly reconciliations, review quarterly reports, generate monthly reports through SHARE as required, process requisitions, purchase orders, invoicing and payments. Administers funds from the State Library as appropriated by state government, GO bonds, state aid, and the federal government. Serves as the fiscal agent for federal grants as awarded and ensures funds are available through federal draws. Receives and records requests for disbursements; authorizes disbursements for reimbursable expenditures to ensure recipients receive payment in a timely manner. Analyzes funding activity and prepares graphs with trends on state and federal appropriations and disbursements for State Librarian and Deputy State Librarian.

Ensures staff follows federal and state procurement code processes, stays current with state and federal laws, updates finance procedures and processes as needed and posts on state library finance network. Establishes financial processes and procedures for finance personnel and State Library staff to follow. Compiles five-year financial history of the New Mexico State Library
electronically on shared drive and in hard copy. Writes and updates finance procedures and processes as needed and posts on State Library Finance networks. Provides links to current finance documents and forms especially for one-time projects for various project directors.

Supervises HR/Admin Assistant and Federal Accountant/Auditor A while providing training and guidance to supervised staff. Meets with supervised staff regularly to coordinate activities. Ensures staff attend ASD and SHARE financial trainings, attends procurement and HR trainings as needed. Trains employees on SHARE, trains and guides bureau heads and others twice yearly on techniques to assist them in monitoring their Accounts Payable to ensure that employees are well trained, efficient, and knowledgeable.
Who are the customers?
This role is dedicated to serving public libraries in the state of New Mexico that receive state funding. Additionally, it plays a crucial role in providing financial process assistance to employees at the State Library.
Ideal Candidate
The ideal candidate has experience: with SHARE financial system or similar; supervising others in a financial management environment; managing grants, including budgeting, spending, and reporting, within state and federal policies and procedures; providing support to colleagues with a high level of customer service; and using Microsoft Office software, especially Excel.
Minimum Qualification
Bachelor's Degree in Accounting, Finance, Auditing or Business Administration and two (2) years directly related work experience in accounting, auditing, finance and/or budgeting. Substitutions Apply. See Substitution Table below.
Substitution Table

These combinations of education and experience qualify you for the position:

Education

Experience
Education

Experience
1
High School Diploma or Equivalent
AND
6 years of experience
OR
High School Diploma or Equivalent
AND
6 years of experience
2
Associate's degree in the field(s) specified in the minimum qualification
AND
4 years of experience
Associate's degree or higher in any field
AND
6 years of experience
3
Bachelor's degree in the field(s) specified in the minimum qualification
AND
2 years of experience

4
Master's degree or higher in the field(s) specified in the minimum qualification
AND
0 years of experience


* Education and years of experience must be related to the purpose of the position.

* If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements
Employment is subject to a pre-employment background investigation and is conditional pending results. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment.  Must possess and maintain a valid New Mexico Driver's License.
Working Conditions
Work is performed in an office setting. There is extensive laptop and telephone usage. Requires the ability to operate a state vehicle.
Supplemental Information

Benefits:

Do you know what Total Compensation is? Click here<http://www.spo.state.nm.us/total-compensation.aspx>

Agency Contact Information: Eli Guinnee 505-476-9762 or Email: eli.guinnee at dca.nm.gov<mailto:eli.guinnee at dca.nm.gov>

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
__________________________________________________________________________________________________________________________

Federal Accountant Auditor-Advanced (DCA #10115334)

Agency
Department of Cultural Affairs
Posting End Date
04/19/2024
Job Posting Type
Standard Requisition
Job ID
143085
Location
Santa Fe
Full/Part Time
Full-Time
Regular/Temporary
Sponsored Term

Salary

$22.40 - $35.84 Hourly

$46,591 - $74,545 Annually

This position is a Pay Band 65

Posting Details
Interviews are anticipated to be conducted within two weeks of closing date.


Please visit us at www.nmstatelibrary.org<http://www.nmstatelibrary.org>


Created in 1978 by the New Mexico Legislature, the Department of Cultural Affairs represents New Mexico's dedication to preserving and celebrating the cultural integrity and diversity of our state. The Department oversees a broad range of New Mexico's arts and cultural heritage agencies. These include 15 divisions representing a variety of programs and services.
Why does the job exist?
The Federal Accountant Auditor-Advanced administers NM State Library's Federal Grant Funding, including budget, contracts, grants, accounts payable, and revenue deposits.
How does it get done?
The Federal Accountant Auditor-Advanced has oversight and administration of the State Library's regular federal LSTA budget of over $1.5 million, and any special federal grants; processes requisitions for internal LSTA-funded programs; and reviews 3 bid sheets for compliance. The position reconciles the budget monthly using the SHARE accounting system and prepares monthly federal draws; recommends and prepares Budget Adjustment Requests (BAR) for federal funds; and processes Journal Entries as needed.  The Federal Accountant Auditor-Advanced manages P-Card (credit card) and petty cash purchases and completes monthly reconciliations; assists in the preparation of financial records for the yearly audit; trains employees in completing In State Travel Expenditures (ISTE's) and other fiscal forms, including memos for justifications; and reviews Out of State Travel requests for submission.  The position submits timely reports to the IMLS and attends all relevant IMLS workshops.
Who are the customers?
This position serves State Library staff, library patrons, public and tribal libraries, and the general public.
Ideal Candidate
The ideal candidate has the ability to operate independently with diverse procedures and standards; problem solve and act with financial authority in the absence of the Accountant Auditor Supervisor and Division Director; and communicate effectively with a diverse group of stakeholders.
Minimum Qualification
Bachelor's Degree in Accounting, Finance, Auditing or Business Administration and two (2) years directly related work experience in accounting, auditing, finance and/or budgeting. Substitutions Apply. See Substitution Table below.
Substitution Table

These combinations of education and experience qualify you for the position:

Education

Experience
Education

Experience
1
High School Diploma or Equivalent
AND
6 years of experience
OR
High School Diploma or Equivalent
AND
6 years of experience
2
Associate's degree in the field(s) specified in the minimum qualification
AND
4 years of experience
Associate's degree or higher in any field
AND
6 years of experience
3
Bachelor's degree in the field(s) specified in the minimum qualification
AND
2 years of experience

4
Master's degree or higher in the field(s) specified in the minimum qualification
AND
0 years of experience


* Education and years of experience must be related to the purpose of the position.

* If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements
Employment is subject to a pre-employment background investigation and is conditional pending results. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment.  Must possess and maintain a valid New Mexico Driver's License.
Working Conditions
Work is performed in an office setting. There is telephone and extensive personal computer use, including Microsoft excel, SHARE accounting system, adobe acrobat, zoom. Requires extended periods of sitting.
Supplemental Information

Benefits:

Do you know what Total Compensation is? Click here<http://www.spo.state.nm.us/total-compensation.aspx>

Agency Contact Information: Eli Guinnee 505-476-9762 or Email: Eli.Guinnee at dca.nm.gov<mailto:Eli.Guinnee at dca.nm.gov>

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.

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Eli Guinnee
New Mexico State Librarian
Chair of Education and Engagement, Department of Cultural Affairs<https://dcaeducates.nmculture.org/>
Member, Connect New Mexico Broadband Council<https://www.doit.nm.gov/programs/broadband/connect-new-mexico-council/>

New Mexico State Library<https://www.nmstatelibrary.org/>
1209 Camino Carlos Rey, Santa Fe, NM 87507
Cell (505) 629-9153
eli.guinnee at dca.nm.gov<mailto:eli.guinnee at dca.nm.gov>
- - - - - - - - - - - -

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