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<p class="MsoNormal" style="text-autospace:none"><b><i><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">[Forwarded on behalf of The New Mexico Library Association Board…]
<o:p></o:p></span></i></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">The New Mexico Library Association Board is seeking an Administrator to manage the administrative affairs of the Association.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Please send a one-page cover letter of interest, resume and 3 references by email to:<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Ruben Aragón<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">President<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">New Mexico Library Association<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:#1155CD"><a href="mailto:president@nmla.org">president@nmla.org</a><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-autospace:none"><b><span style="font-size:12.0pt;font-family:Cambria-Bold;color:black">Administrator<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:1.0in;text-autospace:none"><b><span style="font-size:12.0pt;font-family:Cambria-Bold;color:black">New Mexico Library Association<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:12.0pt;font-family:Cambria-Bold;color:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:12.0pt;font-family:Cambria-Bold;color:black">Qualifications:<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Familiarity with general office practices and procedures, either through formal training or equivalent experience.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Computer literate, with demonstrated proficiency with word processing, spreadsheet programs, and Zoom platform.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Strong customer service skills required.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Must possess good organizational skills, good interpersonal skills and maintain a high degree of confidentiality.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Previous work experience in a library is preferred but not required.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Familiarity with Wild Apricot and/or other financial/bookkeeping software preferred<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Applicant must be bondable.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">This position is for an independent contractor who must use their own equipment and supplies to carry out the duties of the position.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><b><span style="font-size:12.0pt;font-family:Cambria-Bold;color:black">Reports to:
</span></b><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">NMLA Executive Board<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><b><span style="font-size:12.0pt;font-family:Cambria-Bold;color:black">Hours</span></b><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">: Roughly 10 hours per week (Nov
- June), 20 hours per week (July - Oct)<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><b><span style="font-size:12.0pt;font-family:Cambria-Bold;color:black">Salary:
</span></b><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">$10,000 annually (paid monthly)<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:12.0pt;font-family:Cambria-Bold;color:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:12.0pt;font-family:Cambria-Bold;color:black">Responsibilities: (1)
</span></b><b><i><span style="font-size:12.0pt;font-family:Cambria-Italic;color:black">Administration/membership</span></i></b><i><span style="font-size:12.0pt;font-family:Cambria-Italic;color:black"><o:p></o:p></span></i></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Serve as the first point of contact for the association. Maintain communication with existing and new NMLA members and the board through phone, official NMLA email, NMLA zoom account,
and the Wild Apricot membership software. Employ voice messaging to approximate real time response during business hours. A separate phone line will be answered “</span><i><span style="font-size:12.0pt;font-family:Cambria-Italic;color:black">New Mexico Library
Association</span></i><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">”.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Route all communications promptly to appropriate persons within NMLA.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Collect mail from NMLA PO Box bi-monthly, and weekly in the month leading up to the annual conference.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Process all incoming checks into appropriate bank accounts and provide scanned receipts to NMLA Treasurer via email.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Work with the membership chair to track online membership payments, approve new member applications, and add new members to the NMLA listserv.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Provide membership, special interest group and committee reports with current member lists, as needed.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Assist treasurer, membership, and committee chairs with board approved tasks.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:12.0pt;font-family:Cambria-Bold;color:black">Responsibilities: (2)
</span></b><b><i><span style="font-size:12.0pt;font-family:Cambria-Italic;color:black">Board support</span></i></b><i><span style="font-size:12.0pt;font-family:Cambria-Italic;color:black"><o:p></o:p></span></i></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Attend Executive Board meetings to be knowledgeable about NMLA business.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Work with the President to schedule quarterly board meetings and communicate with board members to compile and distribute the quarterly board docket.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Manage and update board email listserv.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Assist with on-boarding new board members.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Other duties as assigned by the NMLA Board<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:12.0pt;font-family:Cambria-Bold;color:black">Responsibilities: (3)
</span></b><b><i><span style="font-size:12.0pt;font-family:Cambria-Italic;color:black">Website/social media</span></i></b><i><span style="font-size:12.0pt;font-family:Cambria-Italic;color:black"><o:p></o:p></span></i></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Knowledge of social media platforms (facebook, twitter, youtube) used by the association to post information in conjunction with the Communications Committee when necessary.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Keep NMLA webmaster informed on any changes of NMLA documents that are also maintained on the NMLA website.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Support webmaster in posting new job vacancies to the NMLA job board.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:12.0pt;font-family:Cambria-Bold;color:black">Responsibilities: (4)
</span></b><b><i><span style="font-size:12.0pt;font-family:Cambria-Italic;color:black">Conferences/event coordination</span></i></b><i><span style="font-size:12.0pt;font-family:Cambria-Italic;color:black"><o:p></o:p></span></i></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Assist Members-At-Large with mini-conference arrangements, if scheduled, e.g. registrations and communication with members and vendors.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Maintain a current list of active and potential library-related vendors and their contact information. Communicate with vendors and solicit vendor registrations and support prior
to conferences.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Solicit sponsorships, program advertisements and scholarship funds (if applicable).<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Assist conference chairs with duties and tasks associated with the conferences, e.g., pre-conference registration, Zoom meeting moderation, exhibitor relations, collection and deposit
of booth fees into NMLA accounts, forwarding paperwork to proper individuals, ensuring the exhibitor's logistical needs are met.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Conference on-site management services include liaison with venue operators,<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">exhibitors, and the NMLA officers, members, and attendees.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-autospace:none"><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">●</span><span style="font-size:12.0pt;font-family:ArialMT;color:black">
</span><span style="font-size:12.0pt;font-family:"Cambria",serif;color:black">Support local arrangements committee with silent auction and other conference attendee accommodations.<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><b><i><span style="font-size:7.0pt;font-family:Arial-BoldItalicMT;color:black">FINALIZED 11/28/2023<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">*******************************************<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Patricia Moore<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">GO Bond / Public Library Consultant<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">New Mexico State Library / Development Bureau<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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